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CONSTITUTION AND BYLAWS
JOHNSON COUNTY ROSE SOCIETY

ARTICLE I
Name

SECTION 1.
This Society shall be known as the Johnson County Rose Society.

ARTICLE II
Objects and Operating Principles

SECTION 1.
The objects of this Society shall be to develop and foster interest in the Rose; to assist its members by the interchange of ideas relating to Rose culture; to collect and disseminate data and information relative to the Rose and its cultivation; to be affiliated with the American Rose Society, and to spread the love of the Rose whenever and wherever possible.

SECTION 2.
This Society shall not be operated for profit nor shall the Society’s funds be used in any manner which results in pecuniary profit or gain to its members.

ARTICLE III
Membership and Dues

SECTION 1.
All persons who are in any way interested in the Rose shall be eligible to apply for membership. Applications must be submitted to the Treasurer and must be accompanied by payment of dues as specified in the Standing Rules. All membership applications shall be subject to the approval of the Executive Board.  Two individuals residing in the same household may hold one membership jointly and both are encouraged to attend all membership meetings and special events.  Each membership shall be entitled to one vote on all matters brought before the Society.

SECTION 2.
Regular annual dues are payable in one sum in the amounts established from time to time by the Executive Board and approved by a simple majority of the active members present and voting at any membership meeting, following at least 30 days notice to the membership that such a vote will be taken.

SECTION 3.
Member dues are payable, in the amount specified in the Standing Rules, in advance each year on November 1st for the succeeding year.  Dues not paid by December 31st for the following year, are delinquent and the member will be dropped from the Society Membership Roster.

SECTION 4.
Members must be in good standing to exhibit in the Society’s Little Rose Shows.

ARTICLE IV
Officers and Committees

SECTION 1.
Officers - The elective officers of the Society shall be President, First Vice-President, Second Vice-President, Third Vice-President, Recording Secretary, Corresponding Secretary and Treasurer.

In case of death, resignation or removal of the President, the First Vice-President shall succeed and assume the duties of the office of President.  The vacancy in the office of the First Vice-President, and in any office, other than the office of President, shall be filled by interim appointment by the Executive Board, and such officer, or officers, shall be entitled to serve until the next annual election.

SECTION 2.
Executive Board - The officers of the Society, the Immediate Past-President and the Chairmen of all committees, shall constitute the Executive Board and shall manage the business of the Society.  In case of absence of the President and the Vice-President, the Secretary shall preside.

SECTION 3
Executive Board Meetings may be held monthly; the time, date, and place to be decided at the Executive Board’s first meeting, which is to be called by the President. Meetings may be omitted or changed at the discretion of the President with the consent of the Board.  Twenty-five percent of Board Members, including two elected officers, shall constitute a quorum.

SECTION 4.
Member dues are payable in the amount specified in the Standing Rules in advance each year by November 1st, for the succeeding year.  Dues not received by December 31st are delinquent and the member will be dropped from the Society Membership Roster.

ARTICLE V
Official and Committee Duties

SECTION 1.
The duties of the Officers shall be as set forth in Revised Roberts Rules.  In addition, the First Vice-President shall be Chairman of the Program Committee, the Second Vice-President shall be Chairman of the Refreshment Committee and the Third Vice-President shall be Chairman of the Hospitality-Membership Committee.  The Chairmen of all other Committees shall be appointed by the President.

SECTION 2.
The duties of the Committees shall be specified by the President who will help select Committee members.

ARTICLE VI
Meetings

SECTION 1.
Election of Officers for the next year shall be held at the regular meeting in the month of September.  Society Officers and Committee Chairmen may submit a written report to the Recording Secretary of the Society at the regular September meeting for the guidance of succeeding Officers and Chairmen.

SECTION 2.
The installation of Officers shall be held at the regular meeting in October.  Officers shall be installed by the outgoing President or a Past President appointed by the President.

SECTION 3.
Regular Meetings - The regular meetings of the Society shall be held on the second Thursday in the months of March through October at the time and place determined by the Executive Board, unless otherwise ordered by the President with the approval of the Board.  Members shall be duly notified of meetings by the Corresponding Secretary and the nature of the business to be acted upon.  Twenty-five percent of the membership, including two elected officers shall constitute a quorum at any regular meeting.

SECTION 4.
The meetings of the Society shall be governed by Revised Roberts Rules of Order.

ARTICLE VII
Election and Voting

SECTION 1.
The President of the Society shall appoint a Nominating Committee consisting of five members, one of whom shall be the Immediate Past President who will serve as Chairman of the Nominating Committee.  The names of the nominees shall be submitted to the membership of the Society at its September meeting.

SECTION 2.
The Nominating Committee shall prepare a list of nominees for Officers for the next year, for Officer positions listed in ARTICLE IV, Section 1.  The list of nominees shall be presented to the Society and voted upon at its’ regular meeting in September.

SECTION 3.
In addition to the name of the candidate for each office submitted by the Nominating Committee, nominations may also be made from the floor for any Officer position.  The vote shall be by voice and where there is more than one candidate, the candidate receiving the majority of the votes of the members present shall be declared elected.

A member not present at the annual election of Officers is not eligible for nomination or election to office unless his willingness to serve has been previously expressed in writing.  Only those whose dues are paid for the fiscal year shall be entitled to vote.

ARTICLE VIII
Funds

SECTION 1.
The funds of the Society shall be expended by the Treasurer with the approval of the President.  The Treasurer shall account to the Executive Board for all disbursements.  Any expenditure approved in open meeting of the Society may be made without the necessity of the approval of the Executive Board.  No appropriation shall be made in excess of funds actually on hand and no member or group of members shall incur any indebtedness in the name of the Society.

SECTION 2.
The President shall appoint a Special Auditing Committee who will meet with the Treasurer and audit the records prior to the annual meeting.

ARTICLE IX
Johnson County Rose Society
Perpetual Memorial - Established 1975

SECTION 1.
The Memorial shall be a Fund consisting of contributions made in memory of deceased members of the Society, members of their families or friends of the Society, and other contributions to the Fund made to support the purpose of the Society.

SECTION 2.
The Memorial shall be managed by three Trustees consisting of the Society President, the Treasurer and a member appointed by the President at the beginning of his year in office.  The appointee need not be a different member each year.

SECTION 3.
The Society Treasurer shall receive all contributions and maintain a record, separate from the regular treasury records, of each contribution to the Fund identifying in whose memory the contribution is made. The Corresponding Secretary shall acknowledge receipt of the contribution to the contributor.

SECTION 4.
Contributions to the Perpetual Memorial Fund shall be deposited, maintained and accounted for in a separate account from Society operating funds.  From time to time, the Fund Trustees shall make recommendations to the Board of appropriate use of Perpetual Memorial funds.  Each transaction must be approved by majority vote of the Executive Board.

SECTION 5.
In the event the Memorial is discontinued or the Society is dissolved the entire fund shall be donated to the American Rose Center (ARC) Maintenance Endowment Trust in the name of the Johnson County Rose Society, Johnson County, Kansas.

ARTICLE X
Amendments

SECTION 1.
This Constitution and Bylaws and Standing Rules may be amended or altered or repealed at any regular meeting by an affirmative vote of two-thirds of the members present, notice having been given at the previous regular meeting.

SECTION 2.
This Constitution and Bylaws, and any Amendments thereof, become effective immediately if adopted.

 

JOHNSON COUNTY ROSE SOCIETY
STANDING RULES

1. Dues shall be $15.00 per membership unit for each Society year.  A membership unit is defined as 1-2 individuals having the same mailing address.  Dues are payable in advance by November 1st of each year for the following year.  New members applying after June 30th will pay the current years’ dues and be certified as members for the current year plus the next year.

2. There shall be the following Standing Committees:

3. Rules For The Little Rose Show:

a. Little Rose Shows will be held at regular meetings of the Society in May, June, July, August, September and October. Each Little Rose Show will consist of eight judged classes and one unjudged (display only) class, as follows:

Class 1

Hybrid Teas & Grandifloras Exhibition Stage

Specimen

Class 2

Hybrid Teas & Grandifloras Fully Open

Specimen

Class 3

Floribundas & Polyanthas

Specimen or Spray

Class 4

Old Garden Roses or Shrubs

Specimen or Spray

Class 5

Climbers

Specimen or Spray

Class 6

Miniatures & Minifloras, Exhibition Stage

Specimen

Class 7

Miniatures & Minifloras, Fully Open

Specimen

Class 8

Miniatures & Minifloras

Spray

Class 9

Unjudged  (Display Only)

Specimen, Spray, or Arrangement

Definitions:

Specimen--one bloom on a stem.
Spray--two or more blooms on a stem.
Exhibition stage--bloom is on-third to three-fourths open.
Fully open--stamens are visible in the center of the bloom.

b. Only Society members in good standing may enter a Little Rose Show.  Each member garden may be represented by up to ten entries.  Selection of classes for entries is the member’s responsibility.  Blue, Red and Yellow (i.e., 1st, 2nd, and 3rd place) ribbons or stickers will be awarded in each class at the Show Judges’ discretion.  Display and judging will conform to ARS standards.  Sub-classes may be created at the option of the Rose Show Chairman in consultation with the Show Judge. The ARS Point Score System will be followed in judging specimen blooms, as follows:

Form

25 percent

Substance

15 percent

Color

20 percent

Stem & Foliage  

20 percent

Balance & Proportion

10 percent

Size  

10 percent

TOTAL

100 percent

c. Points will be awarded in each class at the Show Judges’ discretion. All decisions of th Rose Show Chairman and Show Judge are final.

Best of Show

5 points

Blue Ribbon (1st Place)  

5 points

Red Ribbon (2nd Place) 

3 points

Yellow Ribbon (3rd Place) 

2 points

d. A record will be maintained by the Rose Show Chairman. The member garden accumulating the most points for the year will be awarded a trophy at the October member meeting.

 

 updated 11/6/14